Maybe it happened in a staff meeting. Someone said, “We should get everybody together for a day,” and then everyone looked at you. Now you are an event planner, on top of your actual job, and you have no idea what a meeting room costs or what questions you are supposed to ask.
Take a breath! This is easier than it looks, and we would know. Helping first-time planners pull off a great day is a big part of what we do here at the Institute.
Day Packages at the Winthrop Rockefeller Institute
One day, one price — this is our simplest place to start. Day Packages at the Institute are $60 per person. That one number includes:
- A morning beverage station (with snacks)
- Lunch prepared by our professional kitchen team
- An afternoon beverage station (with snacks, again)
- Conference Services charges, including your meeting room and on-site I.T. support
And there’s your day meeting! No separate room rental to calculate, no coffee service to remember at the last minute, no projector fee hiding on the final invoice. If 25 people are coming, you can do the math on a sticky note and hand your boss a real number today.
You’re Not In This Alone
This is the part first-time planners tell us matters most. When you book with us, you’ll pair with an expert meeting manager who partners with you throughout the planning process and is available onsite to support your event. Room setup, technology, timing, the lunch logistics: they handle it. You get to actually sit in the meeting you planned!
Plus, the setting does some of the work for you, too. We are on top of Petit Jean Mountain, about an hour from Little Rock. Close enough for an easy day trip, far enough that people leave their own work behind and stay present. (You will look like you thought of that on purpose.)
Built for Groups of All Sizes
Eight board members around a table? A staff of 30? Over 100 in theater seating? We have more than 17,000 square feet of meeting space across seven rooms, and our team will help you pick the right one. You do not need to know the difference between “hollow square” and “chevron.” That is what we are for!
If you want to make the day feel special, you can add things like a facilitator to guide the conversation or a team building workshop. These are add-ons, so feel free to weigh your options and talk them through with our planners. A lunch and a good room go a long way, after all.
You’ve got this — and you have us to help when you need it!
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